The shortcut Ctrl + D is used differently across various Microsoft Office applications

The shortcut Ctrl + D is used differently across various Microsoft Office applications. Below is a breakdown of its function in MS Word, MS Excel, and MS PowerPoint

 

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🔹 1. MS Word – Open Font Dialog Box

Ctrl + D opens the Font formatting dialog box, allowing users to change font, size, style, and more.

✅ Examples:

1. Select a word and press Ctrl + D to make it bold + italic + underline from the font dialog.
2. Use Ctrl + D to access advanced character spacing options like kerning.
3. Highlight a paragraph and press Ctrl + D to change the font color and effects (e.g., shadow, strikethrough).

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🔹 2. MS Excel – Fill Down

Ctrl + D fills the content and formatting from the cell above into the current cell(s) in a column.

✅ Examples:

1. Type a formula in A1 (e.g., =B1+C1), select A1 to A5, press Ctrl + D → copies formula to A2:A5.
2. Enter "Completed" in B2, select B2:B10, press Ctrl + D → fills "Completed" down the column.
3. Apply a background color to A1, select A1:A4, press Ctrl + D → copies the color and data.

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🔹 3. MS PowerPoint – Duplicate Object

Ctrl + D duplicates the selected object, such as text boxes, shapes, or images.

✅ Examples:

1. Select a shape on a slide and press Ctrl + D to duplicate it.
2. Use Ctrl + D repeatedly on a text box to quickly create multiple copies for layout purposes.
3. Select a picture, press Ctrl + D, then drag the duplicate to a new location.

Summary Table:

Platform Ctrl + D Function Description MS Word Font Dialog Box Customize font, effects, and spacing MS Excel Fill Down Copy data/formulas/formatting from cell above MS PowerPoint Duplicate Selected Object Clone shapes, images, or text boxes